Placement Lifecycle
Move requests from intake to approval to active placement with full status visibility.
Practicum Operations Platform
The system of record for placements, hours, and program accountability.
Prac-Tracker gives universities one professional SaaS platform to coordinate students, faculty, supervisors, and administrators across the entire practicum lifecycle.
Program Pulse
6
Core Modules
150+
API Endpoints
24/7
Workflow Visibility
Role-Based
Access Control
Built for departments like Social Work, Nursing, Education, and other field-based programs that need operational consistency.
Why Teams Switch
Replace fragmented spreadsheets and email chains.
Single source of truth for placements and hour tracking
Configurable department workflows without custom builds
Clear student, supervisor, and faculty accountability
Audit-ready history for high-stakes program operations
Feature modules designed for field education teams
Every module is connected, so placement status, timesheet history, evaluations, and compliance signals stay aligned from kickoff to completion.
Timesheets and Approvals
Capture weekly hours, route approvals by category, and keep faculty oversight centralized.
Evaluations
Send, track, and complete supervisor and student evaluations with configurable workflows.
Program Reporting
Get placement, hours, compliance, and evaluation status in export-ready operational reports.
Designed for every role in the practicum network
Students
Know exactly what to submit, when to submit, and where they stand.
Clear weekly workflow
Faculty
Review placements, timesheets, journals, and evaluations from one workspace.
Fewer manual follow-ups
Administrators
Manage departments, users, and policy settings with auditable actions.
Tenant-wide oversight
Security and Compliance
Protect sensitive student and program data.
Prac-Tracker is built with tenant isolation, role-based access, MFA support, audit logging, and operational controls aligned with the realities of university compliance programs.
Tenant-aware data model with scoped access boundaries
MFA onboarding and backup-code verification support
Audit events for critical user and workflow actions
Department-level controls for approvals and document policy
Frequently asked questions
Who is Prac-Tracker built for?
Universities that run practicum, internship, or clinical placement programs across one or more departments.
Can we manage multiple departments in one tenant?
Yes. A single university tenant can run multiple departments with separate workflows and role-scoped access.
Does Prac-Tracker support compliance workflows?
Yes. Teams can configure document requirements, expirations, and approval steps tied to student readiness.
How do supervisors interact with the platform?
Supervisors get role-limited access for timesheet approvals, evaluations, and site visit scheduling.
Can we see what this looks like with our process?
Yes. Request a demo and we will walk through your current placement and approval flow in detail.
Next Step
See Prac-Tracker with your workflow.
Request a tailored walkthrough focused on your department process, role structure, and implementation priorities.